How do you make sure housekeeping and the next shift know about special guest requests?

What the interviewer is looking for

• This question tests communication. Speaks clearly and warmly in person and on the phone, passes clear notes to housekeeping and the next shift.
• What to bring out: Entering notes in the system, calling housekeeping directly, writing it in the shift log, and following up with the guest.
• Expect a follow-up like: What happens if a request gets missed?

Another way it may be asked: A guest asks for extra pillows and a late checkout. How do you make sure that actually happens?

A structure to follow: STAR, with the weight on Action and Result

1. Step 1

   Situation

   One or two sentences: where, when and what was at stake. Pick a real example you were close to.

2. Step 2

   Task

   What you personally were responsible for. Say "I", not only "we", so the communication you showed is visible.

3. Step 3

   Action

   The two or three things you did and why you chose them over the alternatives. This should be about half your answer.

4. Step 4

   Result

   What changed, in your own measure of it, and what you would do differently. Only use numbers you can stand behind.

This is guidance on shape, not a script. Use your own real experience and facts; never invent details to fill a gap. See the STAR guide and answer frameworks.

Common slips

• Describing what the team did without saying what you did.
• Choosing an example with no clear outcome, or one you cannot answer detailed questions about.
• Ending on the action and skipping the result and what you learned.

How to practise it

Write two bullet points for each STAR letter, then say the answer aloud in about two minutes.

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• Someone calls the front desk and asks which room their friend is staying in. How do you respond?
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• A guest comes to the desk upset because their room is noisy and the air conditioning is not working. What do you do?

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